Failing to prioritize well is one of the greatest disservices leaders can do to their teams. But prioritizing effectively is also one of the hardest things to do. 

Prioritization is the bridge between clarity and capacity. Without a clear focus from leaders, teams drift, resources are wasted, and strategic goals slip through the cracks.

Why Stack Ranking Matters

To effectively allocate resources, you have to do more than identify a list of important initiatives—you need to stack rank them. This means putting your initiatives, projects, or tasks in a clear order of importance where there is only one #1, one #2, and so on. Regardless of any specific methodology you use to help determine importance—whether it’s impact assessments, ROI models, timeline sequencing, or other sophisticated approaches—stack ranking remains critical. It ensures that your team knows exactly where to focus their energy, empowers them to make decisions, and aligns their efforts without constant guidance.

Imagine if every decision you made could make or break your company's future. Every day, employees at all levels are bombarded with decisions that shape the organization's trajectory. Each choice, no matter how seemingly small, has a ripple effect. Are your decisions propelling your company forward, or are they holding you back?

According to McKinsey, companies make tens of thousands of decisions daily, yet only 20% of them are considered high-quality decisions. How can we ensure our decisions are among the high-quality ones? Executing a strategy involves navigating a sea of choices, big and small. Leaders can’t possibly oversee all of them. In fact, most decisions happen far from the executive suite, carried out by people on the front lines. As Matt O’Connell, CEO of Vistaly, told me, “On the ground, it’s the day-to-day, nitty-gritty stuff where you need to make quick decisions. The executives don’t care about the details—they just want the problem solved.”

Making good decisions quickly is critical, but it’s not easy. Decision-making is influenced by a number of factors—ranging from cognitive biases to stress and emotional pressures—that can cloud judgment and lead to inconsistent or rushed choices.

Saying “No” is hard, especially if you’re an optimist like me. It can feel awkward, even risky. Saying “Yes,” on the other hand, feels great—it’s productive, optimistic, full of possibility. So it’s tempting to say “Yes” to everything that seems promising. But here’s the paradox: saying “Yes” to too many things often overwhelms your team, scattering their focus and preventing them from dedicating their best efforts to what truly matters.

Over the years, I’ve discovered that the most powerful tool for success isn’t saying “Yes”—it’s learning to say “No.” For leaders, this is one of the most essential skills to master if you want to maintain focus and drive meaningful results.

I’ve found a simple trick that makes it easier to say “No”