In a world full of distractions, clear communication is more crucial than ever. Learn how to cut through the noise, simplify your message, and make sure your audience truly gets it. Read on for four practical tips will help you ensure your message is heard loud and clear—no matter the setting.

If your organization has a hierarchy then so should your metrics.

KPI Trees are a great way to connect the entire organization to the ultimate success metric while giving people at all levels a clear view of how their work connects to the ultimate success metric and to the work of other teams.

So what the heck is a KPI Tree?

A KPI Tree is a multi-level, mathematically connected view of the building blocks of the business.

I find KPI Trees are a critical way for everyone in the organization to understand how the business actually works. They provide clarity for each person to understand how the work they do drives a higher-level metric. And, conversely, they can see how something they are pushing might detract from a different metric. For example, one team might develop a service program in a retail store that requires a service counter that is fully staffed all day long. However, that dedicated use of labor might cause a Sales Per Labor Hour metrics to go sideways and ultimately negatively impact the profitable growth.

How do you build a KPI Tree?

Did you know that we humans can’t walk in a straight line without visual cues to keep us focused on our path? Not only can’t we walk straight, we actually walk in circles if we can’t clearly see where we’re going.

It seems we also drive our businesses in circles if we don’t have strong focal points like clearly defined visions, goals and strategies.

It’s easy to see the parallels in our business environments. Without a clear vision of where we’re going, it’s easy veer off course. In the business world, we’re constantly bombarded by internal and external demands for short-term change. Those demands are often driven by overly narrow data analysis (such as daily or even hourly comps), emotional reactions, gut feel, wild ideas, competitive shifts, and more.

So what do we do about it?

I’m ignorant. And so are you. Frankly, we’re all ignorant. It’s not an insult. It’s just an acknowledgment that none of us can be all-knowing.

I recently learned about the concept of the Iceberg of Ignorance, a term popularized by a 1989 study by Sidney Yoshida. Yoshida’s research revealed a startling disparity in awareness of problems within organizations: frontline workers were aware of 100% of the floor problems, supervisors were aware of only 74%, middle managers knew about 9%, and senior executives were aware of a mere 4% of the issues.

While this concept was initially targeted at executives, it’s a universal truth. Any small group, or even individuals, experiences this iceberg effect. The notion that senior executives are the most ignorant of the problems is striking, but let’s be honest: ignorance permeates all levels. Supervisors miss out on what frontline workers know, corporate managers don’t fully grasp the supervisors’ challenges, and even frontline workers don’t everything going in their environments.

But what can we do about it?

One of the most critical jobs of a people leader is building a high-performing team.

I like to think of it like a General Manager of a sports team who is assembling a group of players who can compete for the championship. It’s important think about how the group as a whole will function together versus focusing on each role in a vacuum where you could end up with a team of superstars (or “A players”) who are individually great but collectively disappointing.

I love this quote from basketball legend Sue Bird:

"I've been on extremely talented teams that just don't click, and I've also been on teams with a little bit less talent, but they clicked, and because they clicked, they did better than other talented teams I've been on."

When hiring to build a winning team, I like to focus on three Cs: Character, Critical thinking, and Chemistry.

Experience is important, but I find it’s far less predictable than those three Cs. More on that in a bit.

But first, let’s explore the Cs.

In my experience, the most important factor for success in business is the ability to interact well with other people. Leadership skills, financial acumen, and technical expertise all matter a lot, but they don’t amount to a hill of beans without solid people skills.

The reality is none of us can be successful completely on our own. We need the help of other people — peers, staff, managers, vendors, or business partners — to successfully accomplish our tasks and goals.

Human relationships are more complicated than Wall Street financial schemes, but we often take interpersonal skills for granted. We rarely study them to the degree we study financial or technical skills. After all, we’ve been talking to people all our lives. We’re experienced. But I’ll argue there are subtleties that make all the difference, and they’re worth studying.

In today’s business world, we’re drowning in data. We track nearly everything, constantly analyzing the numbers. Yet, the sheer volume of data can be so overwhelming that it often leads to a shortage of actionable insights.

All that data is worthless—or worse—if we don’t produce thoughtful analysis and carefully craft communication of our findings in ways that enable decision-makers to react to the data rather than try to analyze it themselves.

To navigate the data deluge and extract meaningful insights, I’ve found a framework that consistently produces effective analysis. It’s all about achieving F.A.M.E., baby!

We need to focus on four key attributes: Focused, Actionable, Manageable, and Enlightening.

Here, in my experience, are the keys to achieving FAME in analysis:

Lately, I’ve been thinking a lot about thinking. We spend such a large portion of our days reacting to issues flying at us from all directions that we can easily lose sight of where we’re headed and why we’re going there. We’re so busy that we don’t have time to think, and failing to allot time to think is ultimately counterproductive. Taking time (and even scheduling time) to reflect on past actions and consider future courses of action is more important than we often realize.

Consider this quote from former Intel exec Dov Frohman in his book Leadership the Hard Way:

“Every leader should routinely keep a substantial portion of his or her time—I would say as much as 50 percent—unscheduled. Until you do so, you will never be able to develop the detachment required to identify long-term threats to the organization or the flexibility to move quickly to take advantage of random opportunities as they emerge. Only when you have substantial ’slop’ in your schedule—unscheduled time—will you have the space to reflect on what you are doing, learn from experience, and recover from your inevitable mistakes. Leaders without such  free time end up tackling issues only when there is an immediate or visible problem.”

What does it really mean to create a customer-centric culture ? We hear companies say it all the time. Almost every claims to have it. But what does it really mean and how do you know if you really have it?

Culture is a powerful and interesting beast. I’ve had the opportunity to observe and operate within many corporate cultures. I’ve learned that corporate cultures cannot just be decreed from the top as cultures get their power from all of the people within them. While CEOs and other leaders can be influential in culture development, they can also be completely enveloped by powerful cultures that are driven from all levels of the organization and formed over many, many years.

That said, I believe there are certain dynamics that drive cultures, and we can influence and shift cultures by focusing on these key areas.

Without further ado, here are what I believe are the four key facets of a truly customer-centric culture:

Focusing and delivering on all layers of the Employee Hierarchy of Needs can lead to the type of employee satisfaction that leads to customer satisfaction and big profits (investor satisfaction?). But there’s no question that it takes constant focus and a lot of hard work.

As truly amazing as the human brain is, it’s not able to re-process everything we see anew every time we see it. So, our brains take some shortcuts by basically ignoring things we are very familiar with, and that can cause us trouble any time we have interactions with people who don’t have the same level of familiarity with something as we do. I usually talk about this in reference to customer experience but it actually applies to many areas of our lives.

To illustrate the concept, I have my Tree Stump Theory…

I’ve seen a lot of strategies and “solutions” fail over the years primarily because the solution was crafted before the problem addressed was thoroughly understood.

Many times, the strategy or solution was the result of a brainstorming session filled with type A personalities (me included) ready to make things happen. You may be familiar with the type of session I’m referencing. Usually, there’s a guru consultant leading the charge.

Those types of session frustrate me. I’m concerned there’s too much action, too many unspoken assumptions, and not nearly enough serious thinking.

Over the years, I’ve developed a problem solving technique that I’ve found to work a lot better. I call it the Monkey Cage Sessions.

“The single biggest problem in communication is the illusion that it has taken place.” —George Bernard Shaw

I read that quote the other day, and it kind of blew me away. How often, as managers, executives, marketers and team members do we send forth messages and assume effective communication has taken place? I know that I personally have been guilty of spewing forth my thoughts and directives in ways that were clear to me but were not nearly clear enough to my audience.

Over the weekend, I did a bit of reading on communication. As I read Wikipedia’s article on communication, I was reminded of the technical breakdown of communication I learned in my college Organizational Behavior class. While those explanations are useful, I really wanted to think about communication in more practical terms. While communication between individuals is very important in business, effective one-to-many communication can often be extremely challenging.

Technology may impede quality.

“We tried that before and it didn’t work.”

Man, I’ve heard that phrase a lot in my life. And truth be told, I’ve spoken it more than I care to admit.

But when something fails once in the past (or even more than once) should it be doomed forever?

I was once lucky enough to hear futurist Bob Johansen speak, and he said something that really stuck with me:

“Almost nothing that happens in the future is new; it’s almost always something that has been tried and failed in the past.”

In reality, very little in our lives is absolutely certain. We can be certain the sun will rise in the east and set in the west. We can be certain death will follow life. And we can be fairly certain people will lose their minds on Black Friday at Wal-Mart.

But we’re certain about a lot more things than we should be.

A lot of the research focuses primarily on our political viewpoints, but while reading I couldn’t help but think of people I’ve come across in the business world who were unbelievably certain about their viewpoints based on information or experiences that seemed less than obvious to me. I immediately thought of dozens of people, and I bet you’re thinking of many such people now.

In fact, it was so easy for me to think of other people that fit the bill that I couldn’t help but think the man in the mirror was not immune to this universal human fallacy.

In my experience in the business world, we often assume with undue certainty that past experiences will reflect future possibilities. We say things like, “We tried that before and it didn’t work” or “I know what our customers want.” While our past experiences are extremely valuable and are very important for informing future decisions, we simply don’t have enough of them to blindly ignore changes in circumstances, timing and other variables that could significantly alter results for a new effort.

So how do we overcome our natural instincts in order to make better business decisions?

Think you don’t make emotional decisions? Think again.

It turns out that without our emotional brains, we wouldn’t be able to make decisions at all. In How We Decide, Jonah Lehrer recounts the story of a man whose brain injury caused his amygdala to stop functioning. As a result, he was utterly incapable of making even the simplest decisions in life. Without an emotional brain to push him toward a decision, his rational brain simply went into analysis paralysis.

Our brains are extremely powerful, but they’ve got a lot going on. As a result, they basically compartmentalize processing power and take shortcuts when encountering situations that seem similar to past situations they’ve encountered. While this compartmentalization is generally very efficient, it has its drawbacks.

Most of us are experts in something. Our expertise and experience are usually significant advantages that allow us to deal effectively with complex problems and situations. But they can occasionally be Achilles’ heels when they breed the type of overconfidence that causes us to overlook simple solutions in favor of more complex and costly solutions. Injecting a little naiveté into some problem solving sessions can spur new thinking that results in more effective and efficient solutions.

In my experience, experts tend to skip right by the simple solutions to most problems. Groups of experts working to solve a problem are even more likely to head directly to the more complex solutions.

We have immediate access to loads of data in today’s world, but just because we can access lots of data in real time doesn’t mean we should access our data in real time. In fact, accessing and reporting on the numbers too quickly can often lead to distractions, false conclusions, premature reactions and bad decisions.

I remember a time I switched on CNN and saw — played out in all their glory on national TV — the types of issues that can occur with reporting too early on available data.

CNN reporters “monitoring video” from a local TV station saw Coast Guard vessels in the Potomac River apparently trying to keep another vessel from passing. They then monitored the Coast Guard radio and heard someone say, “You’re approaching a Coast Guard security zone. If you don’t stop your vessel, you will be fired upon. Stop your vessel immediately.” And, for my favorite part of the story, they made the decision to go on air when they heard someone say “bang, bang, bang, bang” and “we have expended 10 rounds.” They didn’t hear actual gun shots, mind you, they heard someone say “bang.” Could this be a case of someone wanting the data to say something it isn’t really saying?

Q. How are sales forecasts like baby due dates.

A. They both provide an improper illusion of precision and cause considerable consternation when they’re missed.

Our daughter was born perfectly healthy almost two weeks past her due date, but every day past that less than precisely accurate due date was considerably more frustrating for my amazing and beautiful wife. While her misery was greater than many of us endure in retail sales results meetings, we nonetheless experience more misery than necessary due to improperly specific forecast numbers creating unrealistic expectations.

I believe there’s a way to continue to provide the planning value of a sales forecast (and baby due dates) while reducing the consternation involved in the almost inevitable miss of the predictions generated today.

Acquiring new customers is hard work, but turning them into loyal customers is even harder. The acquisition efforts can usually come almost solely from the Marketing department, but customer retention takes a village. And all those villagers have to march to the beat of a strategy that effectively balances the concepts of bought loyalty and earned loyalty.

I first heard the concepts of bought and earned loyalty many years ago in a speech given by former ForeSee Results CEO Larry Freed, and those concepts stuck with me. They’re not mutually exclusive. In the most effective retention strategies I’ve seen, bought loyalty is a subset of a larger earned loyalty strategy.

So let’s break each down a bit and discuss how they work together.